COMPANY SECRETARIAL SERVICE

This shall include preparation and maintenance of following types of registers:

✓ Changes in company’s directors, auditors and other officers

✓ Share transfer registers

✓ Registers of all debentures issued by the company

✓ Board resolutions decided by the board of directors of the company

✓ Minutes registers of Annual General Meetings (AGM) and Extra-Ordinary General Meetings (EOGM).

✓ Preparing and circulating agenda of the board meetings

✓ Attending meetings, drafting minutes and maintaining minute books

✓ Preparing Directors’ resolutions and circulating it to all members and directors

✓ Providing legal advice on technical matters and defining timelines for holding of required meetings.

✓ Circulating annual reports and financial statements to shareholders

✓ Preparing and circulating meeting agenda

✓ Attending meeting, drafting minutes and maintaining minute books

✓ Presenting financial statements before the shareholders

✓ Filing of statutory returns with ACRA

✓ Ensuring that the right procedure as defined by ACRA is being followed.

We shall monitor movements of shareholders’ registers and maintain general shareholders’ relations.

A company seal is an official seal used by the companies as official signatures on important documents in order to show that the subject document is certified by and agreed upon by the Board of directors of the company. Therefore, it is of utmost importance to protect company seal from an un-authorized use.

We help the clients to design proper measures and controls for protection and appropriate use of the company’s seal.

Every local company registered in Singapore needs a registered office and mailing address, where all official and legal documents from the court, tax authorities and ACRA are dispatched. This registered address does not have to be the place where the trading activity of the business is actually conducted.

If any change occurs in registered office and mailing address, this needs to be communicated to relevant authorities so that the official documents don’t get misplaced. Our firm can also help the companies to update their current registered and mailing addresses to respective authorities.

ACRA requires all private limited companies to have at least one local resident director on their board of directors. Such director, in addition to having an address in Singapore, needs to be any of the following:

✓ Singapore Citizen;

✓ Entrypass holder;

✓ Permanent resident;

✓Employment pass

✓ Dependent pass.

If your company is a foreign based entity and does not have a local director, we can provide you with a nominee director. This nominee director can act as non-executive director on the board of directors. This way, he/she will not be directly involved in matters including operations, management and finances of the Company. However, he may have the right to examine and review company’s bank statements and financial statements as a part of his/her duties as a trustee.